Administrative Associate

Administrative Support

• Provide administrative support such as scheduling, filing, correspondence, and local errands.
• Assist with other projects and tasks as assigned.

CRM Management

• Maintain and update donor and prospect records in the CRM.
• Generate reports, mailing lists, and dashboards as needed for fundraising campaigns, events, and analysis.
• Ensure data integrity and assist with database clean-up and maintenance.
• Support gift entry, acknowledgment letters, and donor stewardship tracking.

Event Support

• Assist in planning and execution of cultivation and fundraising events.
• Coordinate event logistics such as guest lists, RSVPs, vendor communications, and day-of support.
• Prepare event collateral, including name tags, signage, and programs.
• Support post-event follow-up including donor acknowledgments and data entry.

Graphic Design and Communications

• Create branded digital and print materials such as invitations, newsletters, presentations, and fundraising appeals.

You’re the ideal candidate if you:

• Are highly proficient in Canva, CRM interface (especially GiveButter), and the Google Suite of programs.
• Have excellent organizational skills and attention to detail.
• Have strong written and verbal communication skills.
• Can effectively manage multiple projects and meet deadlines.
• Are a team player with a proactive and positive attitude.
• Are passionate about building a career in nonprofit management or fundraising, especially in the arts.